The Terms of Reference contains information such as responsibilities, support, meeting frequency, conduct and meeting minutes.

Responsibilities of Wisbech Town Board

To work together to co-produce the Regeneration Plan for their place, which constitutes a 10-year vision and 4-year investment plan, and delivering in the interests of local people to improve the physical and social infrastructure of their community.

To explore new ways of working to maximise the impact of resource deployment within core organisations to address the priorities for the community identified in the Vision document.

To seek to add social value to the Wisbech Long Term Plan for Towns project by considering wider socioeconomic, environmental and health impacts through the Vision document and the 4-year investment plan.

To work together to deliver a collaborative approach towards strategic interventions which improve the long-term opportunities for the community.

To explore and progress opportunities to deliver against the Vision for Wisbech town.

To provide support and advice to the accountable body (Fenland District Council) in developing and managing the Vision plans in accordance with Government requirements.

To explore and maximise synergy of the Vision with other projects that are already underway or planned within the town.

To maintain strategic oversight of the Vision document.

To approve the 4-year investment plan and monitor delivery performance against that Plan.

To ensure that the project team has sufficient resource, knowledge and capacity available to deliver the objectives of the Delivery Plan.

To ensure the necessary liaison arrangements are in place to maximise capacity and resources across a range of potential partners within the town and regionally and nationally, and to work collaboratively to deliver the shared objectives of the Vision.

To ensure the views of the community are represented and considered through the development of the 10-year vision and 4-year investment plan and communicated effectively to the local community through the development of a communications plan.

Professional and administrative support

Fenland District Council (FDC) shall act as the accountable body and FDC's governance and financial procedures will apply when developing and delivering Wisbech Town Board recommended projects and initiatives.

Advice, board management and administrative support to the Board will be provided by professional Fenland District Council officers.

Frequency of Meetings

Meetings will be held on the second Thursday monthly. The frequency of meetings can be varied following a discussion and vote of the Board, at the discretion of the Chair.

Conduct

Board members shall be bound by the Code of Conduct Document.

Notice of and invitations to meetings:

At least five clear working days before a meeting, a copy of the agenda and associated papers will be sent to every member of the Board.

The agenda will give the date, time and place of each meeting and specify the business to be transacted and will be accompanied by such details as are available.

Voting

Board members commit to seek, where possible, to operate on the basis of consensus.

Should it not be possible in a specific instance to find a consensus, the decision will be made on the basis of a simple majority. Where there is an equality of votes cast the Chair will have a second and casting vote.

Matters which are the responsibility of the Accountable Body, (for externally secured funding) will be referred to Fenland District Council. This includes taking responsibility for the appropriate defrayal of all funding.

The Council will not be bound by decisions of the Board as this would potentially compromise the Council's position as accountable body.

Declaration of Interests

Board Members will be required to declare any interests in line with the Code of Conduct Document at the relevant time outlined by the agenda for each meeting. A register of interests declared will be held by the board secretary and will be available publicly.

Minutes

The Chair will move that the minutes of the previous meeting be signed as a correct record. Once approved the Chair will sign the minutes of the prior meetings proceedings at the next suitable meeting.

The minutes will be accompanied by a list of agreed action points, which may be discussed in considering the minutes of the previous meeting. Minutes will be made available to the public.